Strategy & Conceptualization

We will work with you to develop an event plan, customized to meet your needs and goals.  

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• Conduct market research

• Evaluate best practices to achieve desired outcomes

• Prepare project plan and phases

• Prepare work plan 

• Outline expectations

Creative Services and Marketing

A great marketing and communication plan will get the right information to the right people at the right time. 

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• Event branding that clearly expresses your vision and goals

• Online marketing including website, social media, and email 

• Graphic design services including ad copy, signage, and programs

• Promotional products, swag, and giveaways

Venue and Vendor Management

The right venue will have an enormous impact on the success of your event, including attendance and delegate experience. Put our extensive network, negotiation expertise, and relationships to work for you 

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• Venue evaluation, selection, and negotiations

• Accommodations and room block  bookings 

• Catering and food and beverage management 

• Audiovisual and technical production 

• Coordination of suppliers and service providers

Elders and Traditions

Respectful acknowledgement of Indigenous protocol and tradition is an opportunity to open hearts and minds to the past and contribute to a better future in the spirit of reconciliation. 

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• Identify cultural protocols

• Authentic, accurate, respectful territory acknowledgement 

• Organize Elders, support their needs and ensure Elder protocol is followed

• Arrange gifts and honoraria 

• Engage traditional dancers, singers, and performers 

Registration Management

Our registration team can help you make a lasting impression on delegates, presenters and participants with a seamless registration process from invitation to onsite check-in. 

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• Develop invitation list

• Issue invitations and follow up

• Easy, online registration process

• Review and manage registrations, answer questions 

• Prepare, set up, and manage onsite registration

Onsite Services and Logistics

Our team will be on-site to attend to details, handle unforeseen issues, and ensure that every aspect of your event flows seamlessly.

• Pre-event inspection of venue, staging, and equipment

• Organize and supervise volunteers and staff

• Manage load in, set up, take down  

• Set up and manage onsite registration and delegates

• Manage the flow and transitions during the event

• Troubleshoot, liaise with events team, vendors, speakers, security, venue staff

Budget and Administration

Our finance team is recognized for our transparency, accountability and fiscal responsibility.

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• Prepare budget

• Monitor and review variances

• Financial update meetings

• Establish procedures

• Accommodate specific financial requirements  

Virtual Meetings

We can help you organize meetings on Zoom, Microsoft Teams or a specialized virtual platform.  We got you covered and will provide a complete virtual event management solution to help you exceed your goals.

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• Managing technical requirements and Audio-visual coordination

• Selecting and negotiating virtual platform

• Onboarding and training speakers, exhibitors and attendees on virtual platform use

• Organizing virtual exhibit hall and networking opportunities

• Preparing mitigation plans for identified risks

Program Development

We can work with you to develop an engaging program that pulls together facilitators, keynote speakers, presenters, and entertainers to meet your objectives and create a memorable delegate experience. 

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• ​Program and agenda structure 

• Call for speakers process and management

• Established network of facilitators, speakers, presenters 

• Exceptional networking experience development 

• Entertainment management 

• Organization of breakouts, tradeshows, discussions 

Tradeshow Management

NmTC offers full or partial trade show management.  We can organize stand-alone large trade shows as well as smaller trade shows which can exist as part of a larger event.  Rest easy and let us take care of the heavy lifting.

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• Floor Plan Development

• Exhibit and Sponsorship Sales

• Attendee and Ticket Management

• Show Services Coordination

• Media and Public Relations

Transportation and Travel

From organizing flights and accommodations to processing travel expense claims, our transportation and travel management services make it as easy as possible for people to attend your event.

• Manage hotel room blocks

• Flights and charters 

• Travel between venues 

• Set travel guidelines for reimbursements

• Process travel expense claims

Audit, Follow up and Reporting

• Interm progress reports

• Debriefing sessions

• Manage and process expense claims 

• Event audit and required reports

• Experience analysis

• Distribute post-event materials and resources 

• Send thank-you notes to speakers and guests