January 2018 – April 2018
NmTC was engaged by the Department of Justice (DOJ) to hold a series of participant engagements/consultations on the reform of the Privacy Act.
The Government of Canada is committed to broad public consultations as part of the Privacy Act Reform initiative. The Minister of Justice has directed the Department to take a thorough law reform approach, working with partners across government to identify the objectives that should drive changes to the statute - including meeting the privacy expectations of Canadians while enabling innovative and efficient program design and delivery. Throughout 2016 and 2017, the Department of Justice’s Centre for Information Privacy Law (CIPL) undertook preliminary consultations to start the conversation and to lay the groundwork for a wider engagement of Canadians on the subject of reform.
These consultations had three objectives:
to increase awareness among Canadians of how their privacy rights are protected under the current legislation;
to inform the public of ways in which technology and society have rendered parts of the legislation out of date; and
to obtain the views of Canadians and stakeholders (practitioners, academics, etc.) on what the priorities for reform should be via a two-way active dialogue to increase the relevance of the Minister’s review efforts.
The engagements/consultations were structured to solicit comments from individuals and select stakeholders through a broad-based, multi-channel public consultations, such as seeking on-line views, regional focus groups, and individual interviews with key stakeholders.
The main tasks assigned to NmTC included the:
Review and preparation of a detailed description, budget and work plan in consultation with DOJ, for services related to advertising, registrations with a registration system that can be shared regularly with DOJ, hotel services including audio-visual, travel services (i.e., assistance to participants with travel related questions as opposed to booking travel), communication, cultural presentations, moderator/facilitator, and conference materials.
Implementation of the work plan according to budget.
Regular meeting with DOJ to review our progress on the services listed above, provision of communications and input on presenters and agenda development and regular updates on registrations, meetings beginning monthly, then progressing to twice per month and then weekly closer to the event.
Negotiation of details with the hotel for contractual details, in consultation with DOJ, enter into a contract with the hotel for the event, action and liaise where necessary between the hotel, catering and DOJ until the event and beyond to complete arrangements.
Arrangement to engage the moderator, facilitators, and any other additional services as necessary for the event.
Produce a final report within a month of the event reflecting hotel and other key expenses, a high-level summary of the event and recommendations for future events.