Information for a Traveller on Government Business

We ask that you make your own travel arrangements. Please note that you will be responsible for making all reservations, including any changes and cancellations. Please review the following stipulations with respect to travel claim reimbursements.

 

  • Participants are responsible for making all reservations, including any changes and cancellations.

  • Participants are responsible for requesting reimbursement from Naut'sa mawt Tribal Council by submitting your Travel Expense Claim with original receipts within 30 days of travel.

  • Aboriginal Affairs and Northern Development Canada (AANDC) will not reimburse costs resulting from changes in your plans or cancellation (e.g. no-show fees) unless AANDC expressly requests such changes or cancellations.

  • Travel advances will not be issued.

  • If you intend to make any changes or cancellations to your travel plans which will incur additional costs, you must first inform and receive approval from AANDC.

  • AANDC will reimburse costs for the most economic travel available to the workshop (air, train, bus, and car) as well as  the allowable  nights lodging (single room) in either commercial (original receipts required) or private lodging.

  • If you intend to use your own car to travel to the workshop, AANDC will reimburse you the number of kilometres between your residence and your lodging and the workshop. No other expenses will be reimbursed for travel in a private vehicle (e.g. fuel).

  • Any travel by personal vehicle more than 250 km return (125 km each way) should be pre-authorized by Naut'sa mawt Tribal Council, and will be accepted as a means of travel only if it is less expensive than other means of transportation (e.g. air, train, bus).

  • Participants are responsible to arrange for daily local ground transportation between the hotel and workshop venues, as needed, and will only reimburse separate costs for daily local ground transportation with advance authorization (original receipts required).

  • AANDC will provide meal allowances (where necessary and where meals are not already being provided) at the standard Treasury Board rates.

 

 

AANDC will not reimburse the following costs:

 

  • Travel time to or from the workshop;

  • Any expenses not specifically referenced in this letter;

  • An incremental cost due to a change of plans or cancellation by the participant, where the participant has not advised the coordinator in writing by the date specified below and thus has not avoided incurring additional costs.

 

Original receipts will be required for all expenses except the allowances for meals, incidentals and for mileage claimed for the use of your private automobile. Please submit your claim immediately after the trip is completed, so that we can process your reimbursement as soon as possible. You must submit your claim no later than 30 calendar days after the trip is completed.

 

Please do not hesitate to contact Kirstin Sware should you have any questions regarding any of the above or require specific financial assistance to travel to the workshop.

 

Please note that misinterpretations of government policy are not considered a legitimate basis for reimbursement or payment of expenses.

Naut'sa mawt Tribal Council

 

Delta Office:

330-6165 Highway 17A

Delta, BC V4K 5B8

www.nautsamawt.org

 

 

Vancouver Island Office:

8017 Chemainus Rd

Chemainus, BC VOR 1K5

www.nautsamawt.org

Naut'sa mawt Tribal Council

 

Delta: 604-943-6712

Vancouver Island: 250-324-1800

Toll free: 888-382-7711