August 2020 – January 2021
Naut’sa mawt Tribal Council an Indigenous Contractor has been engaged by Canadian Heritage (PCH) to provide professional services in:
planning, preparing for and facilitating virtual discussions with Indigenous leadership and rights-holders;
The overall goal of the Contract was to lead an engagement process with Indigenous organizations and rights holders as Canada developed legislation in partnership with First Nations, Inuit and Métis Peoples to implement the Indigenous Languages Act and the formation of the Office of ILA Commissioner and Directors.
NmTC worked with PCH and Assembly of First Nations, Inuit Tapiriit Kanatami, and Métis National Council to develop the engagement / consultation strategy, communications documents, and to identify workshop participants and key subject matter experts for the workshops.
The Overall Engagement / Consultation Strategy required NmTC to:
Lead the Implementation of the Engagement Plan in relation to Indigenous communities and organizations
NmTC organized, facilitated and managed the events with Indigenous communities and organizations as scheduled as part of the Engagement Plan. NmTC introduced and moderated targeted engagement sessions with Indigenous communities and organizations as identified by PCH. Sessions will feature a short presentation by PCH staff about the Indigenous Languages Act.
This included attending and leading Daily Update Sessions with PCH officials to ensure the successful delivery and completion of the Indigenous community component of the Engagement Plan.
NmTC participated in daily conversations with government officials to discuss and agree upon meeting schedules, formats (for virtual engagement sessions), expectations of discussions at engagement sessions, inviting participants, contributing to and distributing agendas, logistics, dealing with outstanding issues/concerns from engagement sessions, and ensuring the successful completion of the Engagement Plan.
Event Planning – Planning, Coordination, Organization and Facilitation of Engagement Sessions
NmTC planned, coordinated, organized and facilitated 30 virtual Engagement Sessions with Indigenous Partners over a period of approximately fifteen (15) weeks to twenty (20) weeks, including discussions with National Indigenous Organizations, Modern Treaty Holders, and other Indigenous rights holders and representative organizations, including diverse voices such as Elders, Youth and Women.
NmTC ensured that set-up, technical and logistical aspects of the engagement events are efficiently met and provided. This included the NmTC providing ongoing communication to PCH by email, videoconference and phone regarding the progress of the engagement events.
NmTC provided advice on Cultural Providers and the cultural protocols were representative and respecting each group and/or region of Canada. Where necessary during the engagement / consultation process and were responsible for contracting services and paying honoraria to such cultural providers, i.e., the inclusion or identification of Indigenous Elders to open discussions respecting cultural protocols, where pertinent and necessary.
NmTC obtained waivers to provide disaggregated data on participants’ personal characteristics (i.e. whether they represent Elders, women, youth, or gender-diverse communities) and their Indigenous community affiliations, and to permit the attribution of comments/quotations in the What We Heard Reports.
Report Writing – Draft preliminary “What We Heard” Sub-Reports for each Individual Session – and Draft a preliminary Overall “What We Heard” Report to elaborate on Key Findings and Participation at the Engagement Sessions:
NmTC drafted “What We Heard” reports in English (or French if that is the main language of the meeting) for each individual session as well as a preliminary compilation of a Final Report at the end of the engagement to be provided to PCH based on the engagement sessions results, which included:
summarized key points raised by participants throughout the engagement process (including written follow-up submissions from engagement sessions’ participants).
The Deliverables for the project were:
To plan, organize and facilitate approximately 30 virtual engagement sessions with Indigenous groups on the Indigenous Languages Act proposed legislation and the setting up of the Office of the Commissioner.
Facilitation included pre-meetings with government and stakeholders. Pre-meetings are likely to take place by telephone. Engagement sessions were conducted via a virtual platform, but may also take place via telephone, videoconferencing tools, depending on the technology available to the community being engaged. This included arranging simultaneous translation (English, French and Indigenous Languages) for a number of events.
To arrange all logistical and technical aspects of meetings based on schedule and invite lists provided by PCH, including providing technical support (before and during the events), testing, and supplying virtual meeting platforms. NmTC distributed agendas and supporting documents (provided by PCH) in advance of meetings. Translation of documents was the responsibility of PCH.
To arrange, sub-contracting (as required) and covering the cost of simultaneous interpretation in both official languages for engagement sessions, including organizing for and covering the costs of interpreters’ audio-visual needs.
To arrange, sub-contracting (as required) and covering the cost of simultaneous interpretation in the relevant Indigenous Language(s) (such as Inuktitut, Cree, Ojibwe, Mi’gmaq as determined through discussions between NmTC and Justice), for engagement sessions, including organizing for and covering the costs of interpreters’ audio-visual needs.
To meet with Elders from each targeted event participants to review and arrange culturally appropriate ceremonies and protocols (i.e., elders, prayers, gifts) for each meeting where Indigenous partners are present.
To monitor the sub-contract expenses, review bills from subcontractors, and ensure payments for expenses, which were sub-contracted, including follow-up as required, and prepare a final report of all expenses.
To draft, in English (or French depending on the primary language of the individual sessions) preliminary “What We Heard” reports for each meeting on a schedule to be determined but no later than two weeks after each meeting.
To prepare a final report identifying key aspects of all of the “What We Heard” reports based on the results of the engagement sessions led by the NmTC, including written follow-up submissions from engagement sessions, is to be completed within 4 weeks of the completion of the engagement process.
30 participants @ 40 virtual meetings, approximately 1200 participants