September – November 2020
Naut’sa mawt Tribal Council an Indigenous Contractor has been engaged by the Justice Canada (JUS) to provide professional services in:
planning, preparing for and facilitating virtual discussions with Indigenous leadership and rights-holders;
The overall goal of the Contract was to design, organize and lead an engagement process with Indigenous organizations and rights holders as Canada develops legislation in partnership with First Nations, Inuit and Métis Peoples over the summer/fall 2020 to implement the United Nations Declaration on the Rights of Indigenous Peoples (UN Declaration) and a universal non-derogation clause (NDC).
NmTC worked with JUS and the following National Indigenous Organizations: Assembly of First Nations, Inuit Tapiriit Kanatami, Métis National Council to develop the engagement / consultation strategy, communications documents, identify workshop participants and identify key subject matter experts for the workshops.
The Overall Engagement / Consultation Strategy required NmTC to:
Lead the Implementation of the Engagement Plan in relation to Indigenous communities and organizations
NmTC planned, organized, facilitated and managed the events with Indigenous communities and organizations as scheduled in the Engagement Plan. NmTC introduced and moderated targeted engagement sessions with Indigenous communities and organizations as identified by JUS. Sessions featured a short presentation by Justice and/or CIRNAC officials about the UN Declaration and the government’s approach to legislation.
This included attending and leading Daily Update Sessions with JUS and CIRNAC officials to ensure the successful delivery and completion of the Indigenous community component of the Engagement Plan.
NmTC participated in daily conversations with government officials to discuss and agree upon meeting schedules, formats (for virtual engagement sessions), expectations of discussions at engagement sessions, inviting participants, contributing to and distributing agendas, logistics, dealing with outstanding issues/concerns from engagement sessions, and ensuring the successful completion of the Engagement Plan.
Event Planning – Planning, Coordination, Organization and Facilitation of Engagement Sessions
NmTC planned, coordinated, organized and facilitated approximately 30 virtual Engagement Sessions with Indigenous Partners over a period of approximately ten (10) weeks to fifteen (15) weeks; including discussions with Modern Treaty Holders, and other Indigenous rights holders and representative organizations, including diverse voices such as Youth and Women.
NmTC ensured that set-up, technical and logistical aspects of the engagement events were efficiently met and provided. This included NmTC providing ongoing communication to JUS by email, videoconference and phone regarding the progress of the engagement events.
NmTC provided advice on Cultural Providers and consulted with the Elders to ensure that the appropriate cultural protocols were implemented where necessary during the engagement / consultation process and were responsible for contracting services and paying honoraria to such cultural providers, i.e., the inclusion or identification of Indigenous Elders to open discussions and appropriate protocols, where pertinent and necessary.
Report Writing – Draft preliminary “What We Heard” Sub-Reports for each Individual Session – and Draft a preliminary Overall “What We Heard” Report to elaborate on Key Findings and Participation at the Engagement Sessions:
NmTC drafted “What We Heard” reports in English (or French if that is the main language of the meeting) for each engagement session, and the analysis and preparation of the Final Report at the end of the engagement based on the engagement sessions results, which must include:
• summaries of key points raised by participants throughout the engagement process (including written follow-up submissions from engagement sessions’ participants).
The Deliverables for the project were:
NmTC planned, organized and facilitated approximately 30 virtual engagement sessions with Indigenous groups on the UNDRIP proposed legislation and the universal Non-Derogation Clause, as per engagement plan. Pre-meetings took place by videoconference, teleconference, telephone and email. Engagement sessions were conducted via a virtual platform, and included the capability for telephone, videoconferencing tools, depending on the technology available to the community being engaged.
Where engagement sessions were conducted with groups and organizations for whom NDCs are of particular relevance, the sessions included a component to discuss the potential of a universal NDC, (i.e., Modern Treaty and Self-Government Agreement holders).
NmTC arranged all logistical and technical aspects of meetings based on schedule and the preparation of invitation lists, including providing technical support (before and during the events), testing of the technical systems, and supplying virtual meeting platforms. NmTC distributed agendas and supporting documents in advance of meetings.
NmTC arranged sub-contracting with project resources and the cost of simultaneous interpretation in both official languages and Indigenous languages, as required.
NmTC sourced regional and/or representative nation group Elders and consulted with them to arrange culturally appropriate ceremonies and protocols for each meeting.
NmTC monitor the sub-contract expenses, reviewed bills from subcontractors, and manage the payments for expenses, which were sub-contracted, including follow-up as required, and prepare a final report of all expenses to the client.
NmTC drafted in English (or French depending on the primary language of the individual sessions) “What We Heard” reports for each meeting within one week after each meeting. NmTC prepared a Final Report based on the results of the engagement sessions within 4 weeks of the completion of the engagement process.
28 virtual meetings, approximately 600 participants